Instruction to Bidders
- posted Jan 08, 2008

This proposal shall be legibly prepared in ink or typed on the bidding blank furnished. Bid prices must have specific dollar values unless otherwise requested on the bid document. Any bid not stated in dollar value will be disqualified as non-responsive. If any price already entered by the bidder is to be altered, it shall be crossed out with ink, the new price entered above it with ink and initialed by the bidder, also in ink. Proposals prepared with pencil will be rejected.

All proposals must be submitted in enclosed sealed envelopes bearing the name of the bidder and a notation in the lower left corner indicating item for which the bid is submitted. Bids must be received in the business office by the time specified on the cover documents. Cash discounts, if any, shall be based on a period of 30 days or more after the delivery of the purchase item or service, following invoice delivery. Lesser periods will not be considered in the awarding. Payment will be made on the current bi-weekly Road Commission schedule following authorization of the invoice.

Material Safety Data Sheets (MSDS) must be submitted with any bid or quote for a product or service that requires the use of a product that must have a Material Safety Data Sheet. MSDS are kept on file at the road commission office by the Safety Director. Contractors must see the Safety Director for MSDS of material housed or used by the Kalamazoo County Road Commission.

Invoices must be submitted in duplicate.

The parties hereto agree, when applicable, that they will comply with the Federal Civil Rights Act of 1964, the Federal, State and Local Fiscal Assistance Act of 1972, and all rules and regulations issued thereunder, as well as the applicable portions of the Elliott-Larsen Civil Rights Act and the Michigan Handicappers' Civil Rights Act being Article 2, Act No. 220, Public Acts of 1976, as amended. Specifically, contractors and subcontractors are required not to discriminate against any employee or applicant for employment with respect to such person's hire, tenure, terms, conditions or privileges or employment or any matter directly or indirectly related to employment because of such person's race, color, religion, national origin, ancestry, age or sex or protected classes as defined by law. Breach of this covenant may be regarded as a material break of the contract or purchasing agreement and may be processed as provided under the State of Michigan laws.

The Kalamazoo County Road Commission in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of gender, disability, race, color, or national origin in consideration for an award.